Settle home charging costs for business use

What does business cost settlement mean for a charging station?

When you charge an electric vehicle for business use at home, you use your own electricity. With business cost settlement, those charging costs are automatically reimbursed by the employer or settled with the company. This eliminates manual administration, receipts or separate kWh calculations. For lease drivers and entrepreneurs, this is an essential convenience. The charging station records how much electricity is used, links it to the correct vehicle and sends this information to an administrative system. This ensures it is always clear which costs need to be reimbursed.

How does automatic charging station reimbursement work?

Automatic reimbursement only works with a smart charging station that can accurately measure charging sessions and transmit the data. This process consists of three steps:

1. The driver authenticates using an RFID card, a charging card or an app.
2. An internal kWh meter records the consumption per session (for business reimbursement this is often a MID-certified meter).
3. This data is sent to a CPO, which automatically processes and settles the charging costs.

A CPO (Charge Point Operator) is the party responsible for managing charging stations, handling administration and processing the billing of charging sessions. Ratio’s smart chargers, such as the Solar RFID, io6 4G and io6 Pro, are perfectly suited for business reimbursement.

The role of the back office and CPO in reimbursement

The back office, managed by a CPO, takes care of the entire administrative process. This includes:

• Storage of charging session data;
• Automatic linking to predefined tariffs;
• Invoicing to the employer, leasing company or business;
• Monthly reports for tax and administrative purposes.

So there’s no longer any need for Excel spreadsheets or manual tracking. Everything is handled through the CPO’s platform.

Setting tariffs and managing charging sessions

With business reimbursement, setting a charging tariff is also part of the process. This is done via software or an app connected to the charging station. You can clearly see:

• How many kWh you have charged;
• Which costs are reimbursed;
• When charging is most cost-effective;
• How smart charging works in combination with a dynamic energy contract.

This is convenient for both employees and self-employed professionals who want to maintain clear insight into their charging costs.

Allowing visitors to charge and passing on the costs

Do you have a charging station that is accessible to guests or customers? In that case, business reimbursement can also be used to allow visitors to charge. Charging sessions are recorded, assigned to the correct user, and the costs are automatically passed on.

This means that a private owner or entrepreneur can, in some cases, even generate income by setting a charging tariff higher than their own electricity cost. Please note: this is only possible with a back office that technically supports this functionality.

Software for automatic reimbursement

A charging station can measure the data, but it is the CPO’s software that handles the reimbursement. Ratio chargers work with multiple professional back-office systems, such as Chargeit, E-flux and ConnectNed.

They provide functions such as:

• Automatic cost reimbursement;
• Insight into charging sessions;
• Reporting;
• Management of users and charging cards.

Do you want charging costs to be reimbursed automatically?

Do you want your charging costs to be reimbursed automatically, or are you curious which charging stations are compatible with business reimbursement? Ratio is happy to think along with you to find the best solution for your home setup or business environment.
With the right combination of smart hardware and reliable software, you can charge worry-free and always receive accurate reimbursement. Get in touch today and discover just how easy charging station reimbursement can be.